You must limit the contents of any box to a single record series only, but not limited to multiple years within one box. Mixing record series can result in not being able to locate a file when needed.
We do not pull individual records from the boxes for destruction – the box contents are all destroyed at the same time. We will use the latest date to determine the destruction date. Boxes do not have to be completely full to send them to the Records Center. The Records Storage boxes are designed to hold either letter or legal sized materials. When packing the box, you should remove metal clips, binders, bindings, and file folders. This will save you office supplies, will save space in the box, and will speed processing when the box is due for destruction. Also, please do not tape the lid down.